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Full Service Wedding Planning & Wedding Day Management Explained

Wedding Advice

Meridian MS Wedding Planner

Here at Southern Productions I offer two different types of planning services; Full Service Wedding Planning and Wedding Day Management.  To understand the difference in the two services I will break each one down below.

Full Service Wedding Planning

With Full Service Wedding Planning it’s my responsibility to keep everyone on track with planning.  I am guiding the couple throughout the entire planning process, attending vendor meetings with couples, projecting and keeping up with the wedding budget, keeping track of when vendor payments are due, working on the wedding design, creating the wedding timeline and so much more. I will plan, coordinate, orchestrate and manage your dream wedding day down to the very last detail.  I use Aisle Planner – my online client management system that houses your wedding budget, checklists, guest list, wedding website, etiquette tips, notes and more to keep track of each wedding.  

Once a client hires us for Full Service Wedding Planning the first thing we do is schedule a budget and vendor analysis meeting.  It’s very important that we know your wedding budget since that will determine every vendor we can and can not hire.  At this meeting I am learning about any vendors you would love to work with, making vendor suggestions and finding out what is a must on your list and what’s most important to you and your fiance.  Before this meeting if you have told me your wedding budget I will come to the meeting with an estimated budget prepared for us to discuss.  Once you see everything entered into the estimated budget it helps you to see what every little thing may cost and at that time you can decide what you can and can’t live without; if we have to cut something back.  

To keep the planning process streamlined as possible I have created a four step planning process that works great and helps my clients understand how the planning process will work. 

 

Four Step Planning Process

    1. PLANNING 

      The first phase of planning is just that: planning.We will start with 3 key things:
      1. Budget analysis
      2. Venue selection
      3. Vendor selection

      In this initial planning phase I want to make sure we tackle 90% of your key vendors before moving on to phase two.  Key vendors include venue, caterer, photographer, cinematographer, florist, rental company, officiant, and bakery.  

    2. DESIGN

      Once we’ve established the majority of your dream team, we move on to the pretty – the design phase of planning is centered around the things that are aesthetic pleasing.In the design phase, we’re booking things like; a custom floral proposal, luxury rental companies, lighting, stationery, paper goods, draping, etc..This is the time I will send you off to purchase your wedding gown!  We will also look at bridesmaids gowns and Groom/Groomsmen attire.  

      I then create a Design Guide that lists all the details we’ve chosen, which acts as a playbook for the wedding.

    3. COORDINATION 

      This is where it all starts to come together!  The timeline is crafted, vendors are contacted and the pieces of the puzzle begin to create one beautiful spread!  I work closely with the venue to establish a timeline that works with the contract hours and we’re allotted.  Then I contact the caterer, photographer and cinematographer and ensure we’ve got an optimal timeline for each vendor. 
      As a planner, my role is to facilitate all the moving parts of your wedding day; coordination helps do just that!  

      If you are a bride that has hired us for Wedding Day Management, this is where we jump in!

    4. EXECUTION

      The week of…when all the magic happens!The week of the wedding, I’m sending out final timelines and handling emails and logistics for you.  I don’t want you touching your inbox; my goal is to have to ask you the least amount of questions and to be the go-between for vendors and your desires.  My director coordinates the rehearsal the night before your wedding, and we provide unlimited hours of service to you on the day-of.  I’m typically one of the first vendors to arrive, and usually one of the last (if not the last) to leave.

      As a planner (or coordinator), my role is to execute the wedding day the very best I can.  I want to take roles AWAY from you (and your mom!), so y’all can focus on the memories and moments.


Wedding Day Management

With Wedding Day Management clients are doing all of the planning on their own.  Our services start one month before your wedding.  At this time we will gather all of your wedding details that you have planned, get a copy of your vendor contracts, create the wedding weekend timeline, check in and follow up with all vendors involved, share the wedding weekend timeline with all vendors and the wedding party, direct the rehearsal and wedding day.  

Our services start at $1,600. 

If you are interested in any of our services I would love to chat with you about your wedding!  I offer a complimentary consultation in person or via phone.  After the consultation if you decide to book us for your wedding we will send you an online contract to sign.  The deposit can be paid online as well.  Once the contract is signed and the deposit is paid we will officially reserve your wedding date on our calendar.  We also offer floral design services and you can learn more about that here.

To schedule your complimentary consultation click here!

To download our planning services brochure with pricing enter your email address below.

XO,

Terrica

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