Final Vendor Checklist – The Caterer

To ensure nothing slips through the cracks it’s so important to have a final vendor checklist to go through the month before the wedding. Today, I’m sharing our “final vendor checklist – the caterer.”

I have my final vendor checklist broken down into each vendor category.

I list out everything I need to know for each vendor to ensure a successful event.  Here’s an example of a final vendor checklist.

Final Vendor Checklist – The Caterer

___ Confirm final guest count

___ Confirm final count on vendor meals

___ Confirm if buffet is double-sided or one-sided

___ For family style, are salads pre-plated or also family style?

___ Find out what time they’ll arrive for set up

___ Banquet lead name and number

___ Review catering menu

___ Type of napkin fold for seated dinners

___ For seated dinner confirm number of dining tables and number of chairs per table

___ For seated dinner let them know where the head table will be so they can be served first

___ Confirm they are cutting both cakes

___ Confirm they are providing napkins, plates, cups, utensils for the food and cakes

___ Confirm they are providing ice for the bar

___ Does venue have ice machine

___ Confirm they are providing disposable containers for the couples meal to go

___ Confirm they are providing disposable containers for leftover food or can they keep 

      leftovers or does client need to provide

___ If the couple is eating together in a private room before being announced will caterer fix 

     plate or do we need to do so

___ Review the venue clean up list and ensure catering is contracted to cover all guidelines

___ Confirm they are bringing trash cans if the venue does not provide

___ Balance and due date

___ Send schedule

___ Send floor plan

Be sure you are subscribed to my weekly newsletter so you can receive even more tips, freebies, etc.!

xo, Terrica


I put my heart and soul into my client’s planning experience.

over two hundred fifteen weddings since 2010

learn about our planning services

Free Download

education for fellow wedding planners

How to Start Your Own Wedding Planning Business

How to Start a Wedding Planning Business

download the free GUIDE

our full service wedding planning process


additional resources for wedding planners

Design questionnaire template


Client budget and vendor questionnaire


visit the full shop