Jan

24

2023

Onboarding Processes for Wedding Planners

Engagement season is here! If you don’t have your systems and processes in place now is the time to get everything organized. You want to do everything you possibly can to make onboarding new clients easy. Today, I’m sharing our two onboarding processes for wedding planners.

Even though an onboarding process may be simple it’s so important to have your processes written out. That way you don’t forget an important step. It can definitely happen if you don’t check off each step in the process as tasks get completed.

I have my onboarding processes set up inside of Trello. Once I book a new client and add them to Trello, this is where I look at my onboarding process and check off each task as it’s completed. 

Feel free to use my onboarding processes below as your own or tweak them as needed to fit you and your clients needs. 

Onboarding process for wedding planners

Onboarding Processes for Wedding Planners

FULL SERVICE PLANNING CLIENT ON-BOARDING PROCESS

  • Send contract
  • Send invoice
  • Countersign contract
  • Receive deposit
  • Add to Trello
  • Send budget and vendor questionnaire
  • Create their project in Aisle Planner
  • Set up their estimated budget in Aisle Planner
  • Customize their checklist in Aisle Planner and assign tasks
  • Invite the client to join Aisle Planner
  • Schedule budget and vendor meeting/meeting #2
  • Send welcome gift

WEDDING MANAGEMENT ON-BOARDING PROCESS

  • Send contract
  • Send invoice
  • Countersign contract
  • Receive deposit
  • Add to Trello
  • Send timeline planning questionnaire
  • Send welcome gift
  • Set up their account in Aisle Planner

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