Jan

16

2024

Comparing Venues Before Booking

When comparing wedding venues, it’s essential to consider various factors to ensure you choose a location that aligns with your couples vision, budget, and logistical needs. I’m sharing a comprehensive checklist to help you when comparing venues before booking:

Comparing Venues Before Booking
  1. Budget:
    • Compare the overall cost of each venue, including rental fees, catering, and any additional services.
    • Inquire about payment schedules and any hidden fees.
  2. Capacity:
    • Ensure that the venue can comfortably accommodate your couples expected number of guests.
    • Ask if there are different capacity options for various event spaces within the venue.
  3. Location:
    • Consider the venue’s proximity to accommodations for guests.
    • Evaluate the ease of transportation and accessibility for guests.
  4. Aesthetic Appeal:
    • Assess the overall ambiance and aesthetics of each venue in relation to your clients wedding theme.
    • Consider the flexibility of the space for personalization and decorations.
  5. Services and Amenities:
    • Compare the services and amenities offered, such as catering options, bridal suites, and on-site coordinators.
    • Inquire about the availability of audiovisual equipment, lighting, and other event essentials.
  6. Catering Options:
    • Evaluate the quality and variety of catering options provided by the venue.
    • Check if the venue allows external catering if your client has specific preferences.
  7. Flexibility:
    • Ask about the flexibility of the venue in terms of event timing, setup, and teardown.
    • Inquire about any restrictions on vendors, decorations, and entertainment.
  8. Weather Contingency Plans:
    • Assess the availability of indoor and outdoor spaces and discuss backup plans in case of inclement weather.
  9. Reviews and Testimonials:
    • Research online reviews and testimonials from couples who have used each venue.
  10. Availability:
    • Check the availability of each venue on your clients preferred wedding date.
    • Inquire about any restrictions on the timing of events.
  11. Logistics:
    • Evaluate the logistics of each venue, including parking, loading docks, and vendor access.
    • Ask about storage options for wedding-related items.
  12. Contracts and Policies:
    • Review the contracts of each venue thoroughly, including cancellation policies and refund conditions.
    • Clarify any uncertainties or concerns with the venue coordinator.
  13. Visual Appeal:
    • Consider the aesthetics of the venue for photo opportunities.
    • Evaluate the lighting conditions and natural surroundings.
  14. Size and Layout:
    • Ensure that the venue’s layout is conducive to your couples planned activities and flow of events.
    • Consider the size of the dance floor, stage, and seating arrangements.
  15. Exclusive Use:
    • Inquire about exclusive use of the venue and whether there will be other events on the same day.

Comparing wedding venues can be a detailed process, but taking the time to carefully assess each option will help you make an informed decision that aligns with your clients vision and priorities for their special day.

Reply...

I put my heart and soul into my client’s planning experience.

over two hundred thirty weddings since 2010

learn about our planning services

Learn more about our floral services

Free Download

education for fellow wedding planners

How to Start Your Own Wedding Planning Business

How to Start a Wedding Planning Business

download the free GUIDE

our full service wedding planning process

$59

additional resources for wedding planners

Design questionnaire template

$19

Client budget and vendor questionnaire

$19

visit the full shop

free!