The month before a wedding can feel like a whirlwind — last-minute details, vendor confirmations, and timelines flying everywhere. The secret to staying calm and confident? A final vendor checklist.
A checklist keeps you organized, ensures nothing slips through the cracks, and gives your clients the smooth, professional experience they expect.
Why You Need a Final Vendor Checklist
Even the most experienced planners rely on checklists. Why? Because on a wedding day, small details make a big difference.
- Confirming ceremony layouts
- Ensuring microphones are set up
- Checking that all payments have cleared
- Verifying timelines with every vendor
Missing just one of these can create stress — but with a checklist, you can catch everything ahead of time.
A Sneak Peek: Ceremony Venue Checklist
Here’s a small sample from my final vendor checklist:
- Confirm how many chairs will be needed for the ceremony (# of rows + chairs per row)
- Determine where musicians, readers, and vocalist will stand
- Confirm lapel mic for officiant and microphones for readers/vocalists
- Confirm rain plan for outdoor ceremony
- Send ceremony layout to venue
This is just the tip of the iceberg — my full checklist covers every vendor category, every detail, so you never miss a step.
Get the Full Final Vendor Checklist
- Stay organized
- Reduce stress on wedding day
- Feel confident knowing nothing is forgotten
Conclusion
Planning weddings is exciting, but it can also be stressful if details slip through the cracks. A final vendor checklist is your secret weapon — and it’s the tool that separates good planners from great ones.
| Terrica McKee is a seasoned wedding planner, florist, and educator with over 14 years of experience helping new and aspiring wedding planners build confidence and run professional, stress-free weddings. As the founder of Southern Productions, Meridian’s first full-service wedding planning and florist company, Terrica provides step-by-step systems, done-for-you templates, and expert guidance so planners can show up like pros from day one. |
For wedding planner templates and free resources visit southernproductions.net/for-planners
